Privacy Policy

Created on 7 November, 2024 • 13 minutes read

Since you are concerned about the use and sharing of your personal information, we at Hanhsi.com take our responsibility to protect it seriously. We are a Controller for all personal data processed by Hanhsi.com, unless otherwise indicated.

The General Data Protection Regulation (GDPR) and the Isle of Man's (UK) Data Protection Act 2018 serve as our primary laws. To help you better understand our online information practices and policies, we are providing you with this notice.

The Data We Gather

Although such activities may still be recorded, we do not require you to give us your personal information in order to access general information on the Sites. Nonetheless, we do obtain and gather your personal information in the ways mentioned below. In order to provide you with the Service, to protect our legitimate interests in evaluating the effectiveness of our campaigns and Service, to enable us to fulfill our legal obligations, and to ensure the proper facilitation and performance of the contract between you and us, we receive and collect this data.

QR Code Content: In order to support the efficient operation, delivery, and administration of the generated QR code, if you decide to create one using Hanhsi.com, we will gather and save on our server the data you enter into the code. In order for certain QR Code data types—like the vCard, meCard, Digital Business Card, Phone Number, SMS, and Email—to be encoded into the QR code, you must provide personally identifiable information, which will also be saved on our server.

Registered Users: If you decide to become a paid subscriber of Hanhsi.com, we will ask you to supply contact information and personally identifiable information that is sufficient to recognize you as the authorized account holder, meet PayPal's (our payment service provider) identity requirements, and enable the efficient operation of the services provided to you as a subscriber.

Email Information: Should you decide to communicate with us through email, we may keep your email address, the content of your messages, and our answers to you. We may send you emails with information we believe you might find helpful (like technical service updates and reminders for subscription renewals), but you will always have the choice to opt out if the email has nothing to do with your particular account (like new features or promotion discounts).

Automatically Collected Data: We monitor and assess website traffic and accessibility using Google Analytics. Since Google is a separate third party, we have no control over how they might use the data about user and visitor activity that we collect using the Google Analytics service. You should definitely read Google Analytics' Privacy and Data Sharing page. Download and install the Google opt-out add-on for your current web browser to choose not to have your data monitored by Google Analytics.

Cookies: are used to store user preferences, track user trends, maintain session log-ins, and track the status of website processes while you visit and navigate the Hanhsi.com website. This allows the website to distinguish your actions from those of other users. Cookies don't collect personal data about you, and we don't purposefully ask for or keep any personal data that your browser might provide.

We don't keep credit card details on file. PayPal handles all transaction processing and stores your credit card information. For further details, please see the PayPal privacy policy.

How We Utilize the Data We Gather

At Hanhsi.com, we use the information we gather to carry out our daily business operations, deliver goods and services to you, handle payments from you, track how our website is being used, and enhance our service offerings, user interface, and website content to better serve our users' needs.

In order to address technical problems, manage the website, offer insights into its usability, and determine visitor preferences, we gather website usage data through the Google Analytics service. We do not use any of this data to specifically identify users or visitors to our website; instead, it is gathered and stored in an anonymized and non-identifiable form.

On occasion, we might use the user data you give us to inform you of significant updates to our website, brand-new offerings, and exclusive deals. If you do not want to receive these notifications, you can unsubscribe straight from these emails or send us an email at any time.

Valid Reasons for Processing

We use the following to process your personal data:

Consent: We only process your data for one or more specific purposes with your express consent. By contacting us at info@Hanhsi.com or by utilizing the opt-out procedures offered in our communications, you can revoke your consent at any moment.

Contract: In order to fulfill your obligations under a contract or to take action at your request prior to entering into one, processing is required.

Legal Obligation: In order to meet our legal obligations, we process your data.

Vital Interests: Processing is required to safeguard your or another person's vital interests.

Public Interest: Tasks performed in the public interest or in the exercise of our official authority require processing.

Legitimate Interests: Unless your interests or fundamental rights and freedoms conflict with such interests, processing is required for our legitimate interests or the legitimate interests of a third party.

By contacting us at info@Hanhsi.com, you can revoke your consent at any time and we will show that you have given it for processing.

The person in charge of parental responsibility must give or authorize consent for children under the age of sixteen.

Only strict conditions, such as explicit consent or the need to fulfill obligations and exercise particular rights, will allow the processing of special categories of personal data.

Information revealing a person's race or ethnic origin, political views, religious or philosophical beliefs, trade union membership, genetic information, biometric information, health information, or information about their sexual orientation or sex life are examples of special categories of data.

The Right to Deletion, Access, and Correction

We respect your right to privacy and give you reasonable access to any personal information you may have given us while using our services. As stated in the "Questions and Feedback" section (below), you can get in touch with us if you would like to view or change any personal information we may have about you, or if you would like us to remove or transfer any information we may have about you. At your request, we will remove from our database any references to you that are not necessary for your subscriber account to function.

You can access the "My Account" section of your paid subscriber account dashboard at any time to update or modify your account details and preferences. Although any modifications you make will be immediately reflected in our active user database, or within a reasonable amount of time, we may keep all of the information you provide for backups, archiving, fraud and abuse prevention, analytics, meeting our legal and data protection requirements, or any other reason we reasonably believe we have.

Please be aware that we might not be able to offer certain service features and website functionality if you choose not to provide us with certain personal information.

Unless the applicable law requires otherwise, you may reasonably object to the processing or storage of your personal data at any time. Please email us at info@Hanhsi.com if you think your right to privacy, which is guaranteed by applicable data protection laws, has been violated.

Intentionally encoding personal information into a QR Code is exempt from this rule. The person who created the QR code is in charge of managing the privacy of its contents. Any request to view, update, or remove personal information contained in a QR code should be directed to the person who generated the code.

• Under specific circumstances, you have the right to request the prompt erasure of your personal data, including:
• The personal information is no longer required for the reasons it was gathered or processed in any other way.
• There is no other legitimate basis for processing, and you revoke the consent that underpins it.
• There are no compelling legal reasons for processing, and you object to it.
• There has been illegal processing of the personal data.
• The deletion of the personal information is required by law.

A child's offer of information society services is the reason for the collection of personal data.

We will take reasonable measures, taking into account the cost of implementation and the state of technology, to notify other controllers processing the data of your erasure request if we have made your personal data public and are required to remove it.

Please use this form to request erasure.

The right to limit processing and object

Depending on the situation, you can ask to have the processing of your personal data restricted. These include circumstances in which you dispute the accuracy of your data, giving us time to confirm it; when processing is illegal and you would rather have it restricted rather than erased; when we no longer need your data but you need it for legal purposes; or when you have objected to processing while we verify our valid reasons. Only with your consent, for legal claims, to defend the rights of others, or for significant public interest purposes will your data be processed during the restriction. Before removing any restrictions, we will let you know.

You can always object to the processing of your personal data based on our legitimate interests or the completion of a task in the public interest, including profiling based on those provisions, on the basis of your unique circumstances. We will stop processing your personal information unless we can show that there are strong, justifiable reasons for it that outweigh your rights, interests, and liberties, or unless it's necessary to establish, pursue, or defend legal claims.

Data Security

We have implemented suitable physical, electronic, technical, and management procedures and protocols to protect our servers from unwanted access and to preserve the accuracy and integrity of the data and information so stored in order to protect the information we gather about you.

The laws governing the storage, protection, and transfer of personal information in the United Kingdom and the European Union generally may be more or less strict than comparable laws in your country. Please be aware that the information we collect about you is stored and processed on our servers in Europe. By using the website, you agree that the information we collect about you may be transferred across international borders if you are not a resident of the European Union.

• We guarantee that personal information will be:
• processed in a fair, transparent, and legal manner.
• gathered for specific, justifiable purposes.
• Sufficient, pertinent, and restricted to what is required.
• both current and accurate.
• only kept for as long as is required.
• processed safely to guarantee the data's proper security.

Open and honest communication and information

Our goal is to make sure you have easy access to information about how we manage your personal information. All correspondence pertaining to your rights will be clear and concise.

Data We Gather and How We Apply It

We guarantee transparency when we gather your personal information by giving you the following details:

Purpose and Legal Basis: By virtue of your consent, contract performance, legal duties, vital interests, public interest tasks, or legitimate interests, we gather and process data for specific purposes.

Data Recipients: We might give your information to outside service providers, but we make sure they follow our guidelines for data protection.

International Transfers: We make sure the proper security measures are in place if we move your data outside of the EEA.

Retention Period: We only keep data for as long as it's needed for the purposes for which it was collected or as long as the law requires.

Complaints: If you are unhappy with our data practices, you can file a complaint with a supervisory authority.

Automated Decision-Making: Should we employ automated decision-making, we will notify you of the reasoning behind it, its importance, and any possible repercussions.

Outside Services

To streamline our operations, we make use of a number of outside services. Sentry, Slack, Shopify, Monday.com, and Google integrations are some of these services. We describe our use of these services and include links to their privacy policies below.

The Sentry

Sentry is what we use to track errors and keep an eye on our apps' performance.

See the Sentry's Privacy Policy here for further details.

Slack

To notify users about QR code scans, form submissions, and attendance tracking, we use Slack. We gain access to the channels in their Slack workspace, allowing them to choose which channel they want to receive notifications about scanning QR codes.

See the Slack privacy policy here for further details.

Shopify

We use Shopify to create QR codes for items, orders, coupons, and other items in a store owner's store and gather associated data.

Please see Shopify's Privacy Policy here for further details.

Integrations with Google

We make use of Google integrations to access files in Google Drive, generate QR codes with its workspace add-ons, and make it easier to create QR codes in Gmail to attach to emails.

Please see Google's Privacy Policy here for further details.

Monday.com

We use Monday.com to access the customer board for data and create bulk QR codes using the board.

See Monday.com's Privacy Policy here for further details.

How We Utilize Third-Party Information

Error Identification and Performance Monitoring: Sentry gathers information that enables us to find and address application errors, enhancing your user experience.

Notifications and Communication: Slack's data collection allows us to send out timely notifications regarding form submissions, QR code scans, and attendance monitoring, which guarantees effective communication.

E-commerce Management: Shopify collects information that enables us to manage customer data, create QR codes for orders, products, coupons, and other items, and enhance our online store.

Email Integration and QR Code Generation: Google gathers information that enables us to access files in Google Drive, generate QR codes in Gmail to attach to emails, and generate QR codes with its workspace add-ons.

Bulk QR Code Generation: Monday.com's information collection enables us to access pertinent customer data from the boards and create bulk QR codes.

Links to Other Websites

For your convenience and reference, we've included links on the website. Please note that the privacy policies of these websites may not be the same as ours. We are unable to control, bear liability for, or answer for how these websites handle, store, or protect your personal information.

Children

We adhere to the Children's Online Privacy Protection Act (COPPA) regulations and do not knowingly or purposefully gather personally identifiable information from children younger than 14.

As a general rule, we ask that minors use our website only with parental or guardian supervision and with consent. They should also refrain from providing us with personally identifiable information.

Purchase or Ownership Changes

The information we have gathered about you as a user of the Hanhsi.com website will be regarded as an asset of the business and will be transferred into the ownership of said entity in the event that the underlying business, the Hanhsi.com website, or a significant portion of its assets are purchased by, sold to, or merged with another entity.

Seeking Legal Remedies for Hanhsi

You have the right to pursue an effective judicial remedy against Hanhsi if you think that the processing of your personal data in violation of GDPR has violated your rights under this Regulation.

The courts of the Member State where Hanhsi is located should hear cases against the company. Alternatively, unless Hanhsi is a public authority of a Member State acting in the exercise of its public powers, such proceedings may be brought before the courts of the Member State in which you habitually reside.

Your Assent

You agree to the collection and use of this information by using our website. We promise to promptly and clearly notify you of any changes to this privacy statement.